The Fulbright Commission – Commission for Educational Exchange between the United States of America and Portugal, is recruiting for the position of:

Administration Assistant

General Job Description

Serves as main assistant to the Executive Director and other staff members and performs a full range of consultative, information gathering and administrative services of broad scope of complexity.

Job Duties and Responsibilities:

  • Database management and information and statistics processing;
  • Logistical support of all the events organized by the Commission;
  • Assistance to the Executive Director in the organization of the Board Meetings, namely gathering and sending information to Board Members, scheduling meetings, taking notes and writing the Minutes;
  • Administrative and organizational support to the communication and marketing activities of the Commission: back-office management of Website, social media, newsletter, outreach sessions, educational fairs, etc;
  • Provide information in person and by email and phone and answer web-based inquiries;
  • Assist in the preparation of reports, surveys and other documents;
  • Administrative tasks and office management: payments and receipts, equipment, office supplies, outsourced services, correspondence, travel and hotel booking, insurance, etc;
  • Collaborate on creating and revising systems and procedures as appropriate in conjunction with other staff members.

Skills/Requirements:

  • Detail oriented. Strong writing skills, reporting, Microsoft Office, data management, organization and prioritizing capacities, professionalism, problem solving drive;
  • The ideal candidate is highly responsible, flexible, adaptable and eager to learn, has team spirit and excellent communication

Preferred qualifications:

  • Undergraduate degree (licenciatura) in Administration, International Relations, Social Sciences, Education or related areas;
  • Excellent written and verbal communication abilities in Portuguese and in English;
  • Experience in similar position preferred but not required.

Conditions offered:

  • Attractive working conditions and benefits; initial one-year employment contract with possibility of permanent position, possibility of hybrid work (in person in our offices in Lisbon and remotely);
  • The position may occasionally involve overnight travel, afterhours and

Application:

  • Send cover letter and CV, in Portuguese and in English, to headoffice@fulbright.pt.
  • Review of applications will begin immediately and will go on until the position is filled.

The Fulbright Commission in Portugal strives to build a culture of inclusiveness, respect for diversity, and understanding of the many differences that enrich our organization. We seek to ensure a work environment that is inclusive to people regardless of their ethnicity, sex, age, religion, geographic origin, socioeconomic status, disability, sexual orientation or gender identity.

 

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